PrivateGolfCourses.com presents...
 Member Email Messaging

Most clubs use email to communicate important news and events to their members but our website-based email messaging system goes much farther to provide the club with endless capabilities to create distribution lists and subscription lists and to choose from multiple email addresses for each member.

GENEREAL DESCRIPTION

The Member Email Messaging module is a complete email messaging system that enables sending messages in a few keystrokes to the entire membership or just a small committee. Email messages can be sent to any or all of up to four email addresses for each member (member, spouse, member-work and spouse-work).

Our Website Email Messaging module includes a complete list management system for keeping track of and sending messages to two kinds of mailing lists, one for club-defined groups such as the board of directors, and one for member subscriptions, which enables members to choose to be included or excluded from certain club topics, e.g., golf, tennis and youth activities.

How important is email messaging? Well, according to the July 2003 issue of PC World magazine, it is pretty important: eighty percent of business executives interviewed in a recent survey declared that email is now more important than the telephone for business communications. Okay, club business is not business to the club's members but since many of the members are probably business executives, it is interesting to note that the vast majority of them prefer email.

If a club sends mass email messages to club members is it engaging in 'spamming'? Absolutely not! Spam is defined as email that comes from a non-existent email address, it often has a subject line that is deceptive or misleading and it is sent randomly and indiscriminately to thousands or millions. Club email, by contrast, has a valid return address, a proper subject and is sent only to members of the club.

BENEFITS

• Get information to members quickly - dinner specials, frost delays, schedule changes
• Communicate with all club members at once
• Communicate with small groups and committees - meeting notices, minutes
• Communicate with club staff - policies, schedules, news
• Provide members the ability to subscribe to favorite topics like golf or tennis but to opt out of messages such as, for example, youth activities if they have no children
• Saves paper, envelopes, postage, printing and time - but most of all it gets the word out fast.
• Important messages can be sent to all four member email addresses for maximum coverage in a minimum amount of time.

FEATURES

• No limit to number of messages or recipients
• Attach documents to messages
• Email messages are not spam - they have valid return addresses, valid subject matter and are sent to a valid list of members only.
• Send messages to any or all of up to four email addresses per member
  • Member email address
  • Spouse email address
  • Member work email address
  • Spouse work email address
• Create an unlimited number of email distribution lists, such as for the board, committees, clubs-within-the-club, club staff, etc.. Each list may have as few as one or as many as all member email addresses.
• Create an unlimited number of topic subscription categories such as golf, tennis, swimming, youth activities, fine dining, board news, etc. Each list can be subscribed to individually be each member. The list can default initially to all members or none at all.
• Members who wish no email whatsoever can be completely opted-out without danger of accidentally sending messages to them
• View, copy and paste entire lists of email addresses into other applications or for special mailings from Outlook.
  

THINGS TO DO WITH EMAIL MESSAGING

• Announce the great lobster special that the chef found earlier this morning
• Announce a hole-in-one winner and invite members to the club for their free drink this afternoon
• Warn members that a frost delay has set back tee times this morning by 45 minutes
• Promote tournaments and events - send along an electronic sign-up form
• Remind members when the deadline approaches for event registration
• Let members know about last minute openings in sold-out events
• Promote short term specials in the pro shop